Title: FAIRVIEW TDY Handbook

Release Date: 2016-11-16

Document Date: 2013-02-06

Description: This internal document for NSA employees dated 6 February 2013 provides a guide for visiting facilities related with the FAIRVIEW programme, including the TITANPOINTE building in New York City: see the Intercept article Titanpointe: The NSA’s Spy Hub in New York, Hidden in Plain View, 16 November 2016.

Document: SECRET//COMINT//REL TO USA, AUS, CAN, GBR, NZL//20301121

FAIRVIEW TDY Handbook

(U) A guide for traveling to Site

Last Updated: 6 February 2013
POC: I

Derived From: NSA/CSSM 1-52
Dated: 20070108
Declassify On: 20301121

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(U) The purpose of this TDY Handbook is to provide the Fairview traveler with the
proper procedures and guidelines when traveling on official business, either local,
CONUS or OCONUS, in support of the Fairview Program. This information is applicable
to all Fairview team members who travel or have the potential to travel.

(U) General Authority:

Locally:

(U) Governed by SSO Office and Program Travel Policy and Processes.

In Country:

(U//FOUO) As directed by the Program Director or delegate (Mission Program
Manager).

(U) SSO Required Courses:

(U) In accordance with SSO Travel Training Requirements for Conferences, CONUS
and OCONUS TDYs.

(U) Official Travel (CONUS)

(U) Conferences:

■ CIAT2101 - Elicitation Techniques (8)

■ Check-in w/SSO Security (Travel Alias)

(U) Mission Travel:

■ OHES1108 - Heartsaver (4)

■ SOST2209 - Basic Sensitive Ops (40)

■ CIAT2101 - Elicitation Techniques (8)

■ Check-in w/SSO Security (Travel Alias)

■ Check-in w/Mission Program Manager

(U) Official Travel (OCONUS)

(U) Mission Travel:

■ OHES1108 - Heartsaver (4)

■ SOST2209 - Basic Sensitive Ops (40)

■ SOST2213 - Surveillance Detection Orientation (40)

■ CIAT2101 - Elicitation Techniques (8)

■ CIAT2103 - Personal Security & Safety Overseas

■ Check-in w/SSO Security (Travel Alias)

■ Check-in w/Mission Program Manager

■ Security Awareness Travel Briefing (call to schedule)

■ Medical Center Clearance (schedule appointment)

(U) Program Recommended Courses:

(U) None

(U//FOUO) Cover Travel:

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(U) Cover travel information is provided merely as an FYI. FAIRVIEW does not have
any sites that require cover travel.

(C) Defense Management Support Services Activity (DMSSA) - required cover, as
traveler is not to overtly identify himself/herself as an employee of the National Security
Agency or a member of the intelligence community. Traveler must attend a cover
briefing from S353 (Special Operations) once a year, or prior to the TDY. Please note: If
special arrangements need to be made please email dl ssotravel. Each situation will be
considered as needed.

(U) Helpful Links for country information / TDY documents:

■ NSA: Ft. Meade
NSAnet (go travel)

■ U.S. Department of State:
NSAnet:

Internet: http://www.state.gov

U.S. Department of State travel page:

(U//FOUO) Partner Organizations - Visits to Partner Meeting Facilities:

(C) Locations include: EAGLE, EDEN and TITANPOINT (SSB)

Dress: Depends on meeting type (standard: business casual).

No NSA Badges or NSA Insignia Apparel.

Do not use DoD identification, use Driver’s License for identification (where applicable).

■ When entering facility:

Sign In at Front Desk with:

O Name: Self
O POC: Meeting POC

■ When entering SCIF:

Follow instructions per visit/meeting POC.

Notes:

EAGLE - For visitors without retention picture badges — please return temporary badge
(provided at front security desk) at the end of each visit.

EDEN/TITANPOINT (SSB) - Contact
or

and/or

prior to traveling.

will be responsible for contacting the FAIRVIEW
Partner (Lithium) Security POC and Bureau Security POC to coordinate the security-
related details of the visit. Traveler will be contacted by I

with specific OPSEC instructions. Please also coordinate visit with Partner

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POC (person visiting, or person coordinating the meeting), Partner PMO
and Deputy Program Director i

(U) Sites: Visits to FAIRVIEW Collection and/or Processing Facilities:

(C) Visits to FAIRVIEW collection sites are not allowed. All requests need to be
coordinated and approved by FAIRVIEW Program Management or

For visits to PINECONE^contact-ContactT

prior to traveling.

and/or^^^^^^HwilTberesponsible for contacting
Lithium Security POC and Bureau Security POC to coordinate the security-related details

ut tliu \ II Tl ..'lei ill Lie 'iii'il b\ i.

with specific OPSEC instructions.

Coordinating with the Partner:

■ Provide at least 1 week’s notice (if possible) prior to visit.

■ Coordinate with the following personnel:

1) Visit POC (person meeting w/at site, or person coordinating the visit)

2) - Program Management Office

(U) Cover Stories:

(C) When traveling to the Partner’s facilities (EAGLE, EDEN, PINECONE) or other

program sites (TITANPOINTE), family members and co-workers (who are
not cleared), can be given generic travel plans, to include general
geographic area visiting (i.e., City, State) and general purpose for visit (i.e.,
attend technical meeting, install equipment, site visit). Provide family
members and/or co-workers with cell phone number, pager number, hotel
phone number and any other applicable unclassified phone numbers. Also
provide your family with a co-worker’s phone number (one not on TDY
with you) in case of an emergency at home. Your family should then
contact the co-worker, who in-tum will contact you at the Partner’s facility.
Provide the same co-worker with an itinerary so they will know
when/where to reach you.

(U) Cover Vehicles:

(S) The BLARNEY program has several vehicles available for use when visiting sites
that require U.S. Government anonymity. The sign-out sheet and keys are available from
oil the 2 ' floor of Building in iCHimiJHHBHB

and in the file cabinet outside the BLARNEY Program Director office
Building, room

(U) The following guidelines are provided for travelers using the BLARNEY cover
vehicles. Please read and understand them prior to using the vehicles.

GUIDE TO THE USE OF BLARNEY "COVER" VEHICLES

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Revised: August 2006

Prepared by: DF5243,

S328 Security Officer,

(Revised 22 August 2006)

Derived From: NSA/CSS
Declassify On: 20291123

INTRODUCTION:

(S//SI) The information provided below provides details on specific security
concerns related to the use of the BLARNEY Cover Vehicles. These vehicles are
for "Official Use Only" to include the transport of NSA personnel and equipment.
These vehicles are solely for the use by personnel who actively support NSA/FBI
Programs. These Programs currently include: BLARNEY, FAIRVIEW,
STORMBREW and OAKSTAR.

ACCIDENT AND DAMAGE REPORTING

(S//SI) In the case of an accident, contact the police and request an accident
report. Identify yourself as a DoD employee UNLESS reporting your identity
could compromise an operation or site, (i.e., involved in an accident while pulling
out of a site parking lot). If your address is requested, indicate Ft. Meade,
Maryland ONLY. As soon as possible, contact Security,

who in turn will contact the GenercuCounsels Office and the
Federal Bureau of Investigation.

(U) Obtain identities and insurance information of all parties involved and obtain
the names of witnesses. Within 24 hours of the accident you must complete
Accident form SF91 and submit it Security.

(S//SI) In the event of an accident that COULD compromise an operation or site,
use your personal identification (including your personal insurance information)
when requested and notify Security AS SOON AS POSSIBLE.

Arrangements will be madeUnrouglUne FBI, to contact all parties to provide
correct and accurate information.

ACQUISITION AND ASSIGNMENT OF "COVER ’’ VEHICLES

(S//SI) The BLARNEY "cover" vehicles are leased through the Washington Field
Office of the FBI in response to our specific vehicle requirements. The lease is
through a commercial cover company. However, some personnel are aware of the
FBI link but have no knowledge of NSA's involvement. No one should EVER
have contact with the leasing company.

BREAKDOWN (on-road failure)

(U//FOUO) All vehicles should be covered under manufacturer's warranty for
major mechanical problems. If necessary, call a tow truck and have it towed to
the closest dealer. Failures, such as flat tires, dead battery, should be treated as
non-warranty repair and may require the operator to pay out of pocket with

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reimbursement provided from BLARNEY’S "cash" account as long as a receipt is
provided.

(S//SI) When the vehicle is taken to a dealer for repair, use your personal
identification but provide your Division Anonymity outside phone number. ETS
Division Office:

CLEANING VEHICLES

(U) A credit card, provided bv Security Office, should be

used when taking the Cover Vehicles to die Car Wash. (See "Credit Cards")

COMMERCIAL DRIVER 'S LICENSES

(U) DoD civilian employees who operate vehicles having a gross vehicle weight
rating (GVWR) or combined GVWR of 26,001 or more pounds on public
highways must have a Commercial Driver's License (CDL).

CONTRACTOR USE OF GOVs

(S//SI) Contractor personnel are prohibited from operating the "Cover" Vehicles.
COURSE ATTENDANCE

(S//SI) Vehicles may be used to attend Agency-sponsored/off-campus courses if
attendance is required in a "cover" capacity. Operations always take priority over
any other vehicle use.

CREDIT CARDS

(S Security is issued a limited number of cover credit cards for

use for vemaemamtenance. The FBI controls these cards and does not want
them used in the local area for gasoline purchases. The cards may be used when
taking a vehicle TDY or for small repairs (i.e., tires, battery). Always sign your
true name to the receipt. Turn the receipt over to the^^^^^^J Security Team

as soon as possible.

DISPATCHING ASSIGNED VEHICLES

(U//FOUO) The sign out log for the BLARNEY cover vehicles is located widi the
keys. You can reserve a vehicle by signing up on the calendar online at “go
calendar,” choose either BLARNEY Silver or Blue van calendar. Each time a
vehicle is taken, you must complete the Sign-Out Log. Operational use of the
vehicles takes priority over any/all other requirements. Return the keys and/or
vehicle passes to the sign out location.

DISPOSING OF VEHICLES

(U//FOUO) The
vehicles.

EMISSIONS INSPSECTIONS
(S//SI) The FBI notifies

Security Team handles the disposition of the

Security when emission inspections

are due. Volunteers are solicited from ETS, and funds obtained from the
BLARNEY

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"cash" account, to get the emissions inspections completed. ALWAYS ENSURE
THAT THE PROPER TAGS ARE ON THE VEHICLES BEFORE GOING FOR
EMISSIONS TESTING.

FINES, TRAFFIC VIOLATIONS

(U) Fines and Traffic Violations are the responsibility of the individual.

FUEL TYPES

(U) Fuel type should adhere to the guidelines provided by the auto manufacturer.
IMPAIRED DRIVING

(U) Drivers are responsible to determine and report if he/she is physically
incapable of operating an Agency vehicle. Employees may be considered
negligent for accidents determined to be caused by their sleepiness, use of
medications, alcohol, etc.

INSURANCE

(S//SI) The Government is self-insured, via the Tort-Claims Act. Claims will be
handled by the FBI or U.S. Army, Ft. Meade, depending upon the type of claim.
Personal injuries to NS A employees are covered under the Workmen's
Compensation Act.

KEYS

(U//FOUO) Keys to the BLARNEY vehicles are locatec^vitl^^^^^^^J on
the 2nd floor of Building in room ^^^^^^^^ncHITthefilp

cabinet outside the B^ARN^Y Program Director Building,

LAWS?mMPUANCE WITH

(U) Operators of any NS A vehicle shall comply with all applicable Federal, State,
local laws and no employee may be directed or compelled to disregard these laws.

MAINTENANCE

(U//FOUO) The BLARNEY Car Custodian is responsible for the routine
maintenance of the vehicles, according to the manufacturer's recommendations.

MEALS AND PERSONAL STOPS

(S//SI) Stops, should they be necessary, shall occur only along the most direct
route. In addition, for appearance reasons, stops shall always be avoided within
10 miles of any NSA facility. Vehicle operators shall not schedule their local
travel itinerary to include stopping for lunch at the beginning or end of their trip
(i.e., early checkout). In addition, NSA vehicles (to include "cover" vehicles)
shall NOT be used to transport employees to non-official luncheons (if
individuals pay for their own lunch, it's not official). Employees (with the
exception of those on TDY who have a need to stop at places required for
personal upkeep, comfort or health) shall never use government vehicles to
accomplish personal business (e.g., pick up dry cleaning, haircuts, etc).

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(S//SI) **EXCEPTION: In keeping with OPSEC purposes (i.e., FBI
recommends following an indirect route between NS A and Covert sites), the most
direct route may be improper. This is at the discretion of the operator and based

on guidelines provided by the FBI or the I

Security Office.

OFFICIAL USE OF NSA ’COVER " VEHICLES

(S//SI) The operation of all NSA vehicles is restricted to "official uses" only.
Official uses are those which are necessary to accomplish the Agency's mission
when operating under a "cover" capacity. Employees are subject to strict
penalties when they operate vehicles for other than official uses.

(S//SI) Normally, the answer to what constitutes official use is a matter of
management discretion, to be exercised within applicable laws and regulations.
Supervisors should ensure that all vehicles under their control are being used
solely in direct support of the NSA mission. Before requesting or using NSA
vehicles, the following questions must be asked:

1. Is the use of the vehicle for official business and in die best interest to
die Government?

2. Have other means of completing the task been ruled out (i.e.,
telephone, fax, mail)?

3. Is the official business being performed in a "cover" capacity?

(U//FOUO) Personnel using cover vehicles, widi business at covert facilities,
should avoid direct routes to and from NSA. Good security practices should be
employed when determining the route. While there are rules involving overt
government vehicles requiring the use of die most direct route between locations,
they do no apply to cover vehicles. However, this should not be construed as
permitting the use of the vehicle for personal business or other improper
activities.

(U//FOUO) Some activities which are not normally considered official use of
Government vehicles are: stopping by any employee's home; personal errands;
going to pick up food, coffee mess goods, or travel to luncheons; transporting
supplies to organizational picnics; and sightseeing. With the exception of parking
in conjunction with official business, Agency vehicles should not, as a general
rule, stop in NSA employee parking areas (i.e.; to transfer items, retrieve personal
goods or coffee mess items).

OPERATION OF VEHICLES

(U) Agency motor vehicles will be used in such a way as to maximize fuel
economy and to extend the life of the vehicle.

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PARKING OR GARAGING OF VEHICLES

(S//SI) When not in use, the "Cover Vehicles" should be parked outside of
When returning the keys remember to indicate the location of

wner^n^ehicle is parked.

(U) To minimize the chance of theft or tampering, all vehicles will be secured
when parked. This includes shutting off the engine, setting the parking brake,
closing all windows, and locking the door.

PASSES TO ENTER NSA SECURE AREA ENTRANCES
(S//SI) This does NOT refer to parking passes but rather entry to NSA loading
dock areas. These passes are maintained by the ETS Division and issued on an as
needed basis. It is permissible to take the cover vehicles through the Canine
Road Inspection Station for one-day compound passes.

PENALTIES FOR MISUSE

(U//FOUO) Penalties for unauthorized or willful misuse of an NSA motor vehicle
shall be cause for disciplinary actions as follows:

• Civilian Personnel: Any officer or employee of the Government who

willfully uses or authorizes the use of any U.S. Government-owned or -leased
passenger motor vehicle except for official purposes as authorized by 31 USC
1344 (b), or odierwise violates section 1344 shall be suspended from duty by
the Head of the DoD Component concerned, without compensation, for not
less dian one month and shall be suspended for a longer period or summarily
removed from office if circumstances warrant (31 USC 1349(b). Other
administrative actions, as warranted by the offense, shall apply if the misuse is
determined not be of a willful nature.

REFUELING GUIDELINES

(U//FOUO) Each vehicle should contain NO LESS THAN one-half tank of gas.

It is the responsibility of the driver to ensure that the vehicle is NOT returned with
less than 12 tank. has several gas cards for refueling use that can be

signed out and are to be returned with the receipt for gas purchase.

REPLACEMENT CRITERIA

(U//FOUO) I h< Security Office coordinates replacement

vehicles with the^^^^^^W Program Director and the Chief, ETS.

TAGS (Gov't & Non-Gov't)

(S//SI) Most cover vehicles keep the tag of the vehicle leasing company. Others
have Maryland registration listed to the U.S. Government. Operators should be
aware of which tags are on the vehicle they operate.

TOLL TICKETS

(U//FOUO) EZ Passes are included in the vehicles to cover the cost of tolls.

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TOWING

(S//SI) If the vehicle needs to be towed, it must be towed to the nearest dealership.
Cost of towing will be reimbursed (receipt required). If you are carrying
classified or sensitive documents, contact the ETS Divisionduring
work hours or, during off-hours contact SOCC, ^^^^^^■tonavesomeone
meet you and pick up the material.

TRAINING, DRIVER'S

(S//SI) No additional training is required to operate a BLARNEY cover vehicle.

A valid driver's license is required to operate these vehicles.

(U) Multicultural Awareness:

(S//SI) The FAIRVIEW program has one OCONUS site - SILVER COLLAM (SC).
However, Multicultural Awareness is not a big factor in visiting this OCONUS site.

When traveling to SC, the SSO employee will travel with a NS A Security representative,
a Lithium Security representative, and a Bureau Security representative. The SSO
employee should maintain a low profile, decline from venturing off on their own and
always follow the guidance of the three program Security representatives.

(U) General information:

(U) None .

(U) Protocol:

(U) Clothing/Attire: Clothing/attire should be appropriate for the occasion and/or to
blend in to the environment. Non-casual attire could cause an OPSEC red flag at certain
sites. Check with visit/site POC for guidance on proper attire prior to traveling.

(U) Business Practices:

(U) Business atmosphere: Remain courteous to both Partners. Remember - this is a
Partnership, not a Contractual Relationship.

(U)Conversational subjects: Always be aware of your audience. Remain cognizant of
the clearance level of the person(s) you are speaking with or meeting with. Remember -
never discuss other Partners with the FAIRVIEW Partner.

(U) Entertainment:

(U) Each individual Government traveler is responsible for his/her own entertainment
expenses while traveling. When in doubt, refer to the following guidance on gifts )
and ethics

(U) Passports:

(U) While the FAIRVIEW site SILVER COLLAM( SC) is considered a U.S. Territory
and a passport is not required, it is recommended. Having a valid U.S. passport speeds
up the check-in/check-out process at the airport. Additionally, it is better to have a valid

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passport in case the plane has to be redirected to land in a nearby country that requires a
U.S. passport. Only blue tourist passports should be used when traveling to SILVER
COLLAM (SC).

(U) Passport information/guidance can be obtained at either of the following web pages:
■ NSA intranet: Passport Services Team (LL22)

Official Dept, of State Travel web page:
Travel.state.gov (HHHHHH

(U) Courier Procedures:

(U) Each traveler wishing to courier classified material is required to view the Courier
Briefing. This briefing can be viewed online Once the briefing has

been viewed, the traveler then requests a Courier Letter from the LL22 OPS Travel
Office, however we only provide Courier Letters for the airlines. The travel coordinator
verifies that the traveler has viewed the Courier Briefing and will then provide the
Courier Letter to the traveler(s).

(U) Travel Planning and Planning Message:

(U) LL22 Corporate Travel Services (go travel) can assist with all aspects of official
travel to include information on Government travel charge cards, reservations via

official Government passports, Request for

uthorization (RTA) form, travel checklists, and much, much more!

(U) Mission Cost:

■ KTA’s: Form can be found at the following URL

Per-Diem (Food & Lodging): Per-Diem Information can be found at the
following URL I

(U) TDY Pre-Brief: *****AII travelers need attend*****

(U) PMD - Deputy Program Director will coordinate this meeting. It should be held at
least two weeks prior to TDY. Everyone directly supporting the system should be
invited.

(U) TDY De-Briefs: *****Select travelers will attend briefing*****

(U) PMD - Deputy Program Director will coordinate this meeting. Selected travelers
supporting the system should be invited.

(U) Post TDY Trip Report:

(U) Timeline and content as directed by Program Director or Deputy Program Director.

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