Title: ConSIDer This: Electronic Records

Description: How NSA deals with electronic records, including tips on records management and transfer to the Records Center or Archives.

Document: DYNAMIC PAGE -- HIGHEST POSSIBLE CLASSIFICATION IS
TOP SECRET // SI / TK // REL TO USA AUS CAN GBR NZL

(U) ConSIDer This: Electronic Records
FROM: SIGINT Communications
Unknown
Run Date: 07/23/2003

(U//FOUO) When all of NSA's official records were on paper, they
were simply boxed up and stored at the NSA Records Center. Now
that much of our information is stored on computers, how do we
store it? At this time, there is no central electronic archive for the
Agency. Some records are printed out and retired to the Records
Center; others are migrated to other media for eventual transfer to
the NSA/CSS Archives.
(U//FOUO) NSA's Records Management experts report that though
there are a few special considerations to keep in mind when dealing
with electronic records, the same basic rules apply as to any other
medium. First, determine if the information is truly a record. The
Agency's four Records Disposition Schedules can help with this, as
well as guide you in the length of time those records need to be
legally maintained. With long-term or permanent electronic
records, you must keep in mind that the hardware and software
most likely will be outdated in a relatively short time and plans
should be in place to allow future access to the information, such
as migration to the new system or to other media.

SERIES:
(U) ConSIDer This:
1. Con SID er This:
Electronic Records
2. Con SID er This: The
ABC's of Second
Party Liaison
3. Con SID er This:
Military Rank
Abbreviations
4. Con SID er This:
What Does It Mean
to Downgrade
COMINT?

(U//FOUO) Even with short-term records, be sure to identify and
index records for easy retrieval. If you have the only copy of a
record, you may want to have a central directory for your office, or
be sure to arrange transfer of your records if you leave that
organization. Delete short-term and non-records regularly to avoid
burying your valuable information and wasting a great deal of time
in searching and re-creating records. Also be sure to include
related information (metadata) with your electronic records.
(U//FOUO) For further information on DoD-level standards for
records management software applications, as well as additional
background on preserving official records, please see the Records
Management FAQ .

"(U//FOUO) SIDtoday articles may not be republished or reposted outside NSANet
without the consent of S0121 (DL sid_comms)."

DYNAMIC PAGE -- HIGHEST POSSIBLE CLASSIFICATION IS
TOP SECRET // SI / TK // REL TO USA AUS CAN GBR NZL
DERIVED FROM: NSA/CSSM 1-52, DATED 08 JAN 2007 DECLASSIFY ON: 20320108

Document Date: 2003-07-23

Release Date: 2016-05-16

Article Link: https://theintercept.com/snowden-sidtoday/

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